Your Privacy & Our Commitment

How we protect your data and clarify our service responsibilities.

Disclaimer

Legitant Limited is not a regulated law firm.  Your agreement with Legitant Limited does not establish a solicitor-client relationship. If circumstances arise where Legitant Limited believes it may be necessary for you to instruct legal representatives, we shall apprise you of this and assist you (where possible) with the instruction of the law firm.

Privacy Policy

Please read the following information carefully. This privacy policy statement contains information about what data we collect and store about you and why. It also tells you who we share this information with, the security mechanisms we have put in place to protect your data, and how to contact us if you have a complaint.

Who We Are

Legitant Limited is a private limited company registered at Companies House under number 17007279 and is a controller under the General Data Protection Regulations.Legitant Limited collects, uses, and is responsible for personal information about you.As a data controller for the purposes of the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”) and the Data Protection (Charges and Information) Regulations 2018, we are registered with the Information Commissioner’s Office. You can search the register of data controllers maintained by the Information Commissioner’s Office at https://ico.org.uk/ for details of our registration.Our Data Protection Manager is Paul Green.

How We Use Your Personal Information

We will use your information for the specific purpose(s) for which it has been provided to or collected by us e.g.:

• to provide information that you may request regarding the services that we offer
• to provide you with advisory services
• to comply with our statutory and regulatory obligations
• to deal with your feedback, query or complaint

We also use your information to administer, support, improve and develop our business generally and to enforce our legal rights.

Legal Reasons We Collect and Use Your Personal Information

We must have a lawful basis for processing your information; this will vary depending on the circumstances of how and why we have your information but typical examples include:

• the activities are within our legitimate interests
• you have given consent for us to process your information
• we are carrying out necessary steps in relation to a contract to which you are party or prior to you entering into a contract
• the processing is necessary for compliance with a legal obligation to which we are subject

If we process any special categories of information, i.e. information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, processing of genetic or biometric data for the purpose of uniquely identifying individuals, health data, or data concerning your sex life or sexual orientation, we must have a further lawful basis for the processing. This may include:

• where you have given us your explicit consent to do so
• where the processing is necessary to protect your vital interests or someone else’s vital interests
• you have made the information public
• the processing being necessary for the establishment, exercise, or defence of claims
• the processing being necessary for reasons of substantial public interest

Who Will We Share Your Personal Information With?

Some of the information you provide to Legitant Limited will be held on our computers in the UK and will only be accessed by or given to our staff working in the UK. Some of the information you provide to us may be transferred to, and/or stored and processed by, third-party organisations which process data for us and on our behalf. These third parties may be based (or store or process information) in the UK or elsewhere, including outside of the EEA. These third parties may include IT platforms (including cloud-based platforms), suppliers of administrative and support services and suppliers of other specialist products.We may also transfer your information to other organisations or professional advisers with whom we are working on matters, or to whom we are referring you for additional or separate advice.We may also be obliged to disclose data under certain laws or by order of court or other competent regulatory body, or may be permitted to disclose it under applicable data protection laws.We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy; please see section “Protection of your information” below.

Protection of Your Information

We have in place administrative, technical and physical measures to guard against and minimise the risk of loss, misuse, or unauthorised processing or disclosure of the personal information that we hold.Where we transfer information to third parties to enable them to process it on our behalf, we ensure that the providers meet or exceed the relevant legal or regulatory requirements for transferring data to them and keeping it secure.We will also ensure that where information is transferred to a country or international organisation outside of the UK / EEA, we will comply with the relevant legal rules governing such transfers.

How Long Will We Store Your Personal Data

We keep your personal information no longer than is necessary for the purpose for which it was collected.

Consent

We are relying on your explicit consent to advise you.You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity we have carried out prior to you withdrawing your consent. You can opt out by contacting our Data Protection Manager.

Your Rights

You have certain rights in relation to your personal information, although those rights will not apply in all cases or to all information that we hold about you. For example, we may need to continue to hold and process information to establish, exercise or defend our legal rights.You have the right to request that we:

• Provide you with a copy of your personal information that we hold
• Update your personal information where it is out-of-date or incorrect
• Delete personal information that we hold
• Restrict the way in which we process your information
• Consider any valid objections to our processing of your personal information
• Provide information you have given to us to a third-party provider of services (where our lawful basis for processing is consent and where processing is automated)

We will respond to your request (including providing information on whether the rights apply in the particular circumstances) within the applicable statutory time period. If we are not sure of your identity, we may require you to provide further information in order for us to confirm who you are.

How to Make a Complaint

We hope that you are happy with our service and that we or our Data Protection Manager can resolve any issues or complaints that arise. Please get in touch if you have any concerns.The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where the alleged infringement of data protection laws occurred. The UK supervisory authority is the Information Commissioner’s Office, who can be contacted at https://ico.org.uk/concerns/.

Future Processing

We do not intend to process your personal information for any reason other than stated within this privacy notice.

Changes to This Privacy Notice

We may make changes to this policy from time to time as our business and internal practices and/or applicable laws change. We will not make any use of your personal information that is inconsistent with the original purpose(s) for which it was collected or obtained (if we intend to do so, we will notify you in advance wherever possible) or otherwise than is permitted by applicable law.